Industry Symposia are industry initiated educational activities held during the 57th ERA-EDTA Congress; they are open to delegates and exhibitors to attend.
Who can organize them
Industry symposia are usually supported by exhibiting companies only; however, depending on availability, non exhibiting companies are also welcome.
The Industry Symposia will be organised during the following time slots:
June 7, Sunday
60 minutes NET to start at 09.45
dedicated to the scientific programme
June 8, Monday
60 minutes NET to start at 13.30
The scientific part of the Lunch IndustrySymposium is limited to 60 minutes; if the slot is longer an additional 30 minutes must be considered forwalk-in and for the Industry to provide catering (if planned).
(1) The preceding session is due to end at 09.30
(2) The preceding session is due to end at 13.15 and thefollowing session must start at 15.00
Subject to VAT if applicable
The rates are based on the capacity of the requested/ confirmed room(s):
The rates include:
• Rental fee of the room with standard a/v equipment and technical assistance;
• Publication of the symposium programme in the Final Programme and on the website;
• Double-page advertisement in the Industry Symposia Booklet (artwork production costs not included);
• Two digital posters and a literature rack available directly at the Congress Venue for the day of the Symposium only (poster digital file and flyers printing at own cost);
• Use of the congress logo on your invitation and promotional documents.
Travel & living of the Industry Symposium Faculty
Travel and accommodation should be taken care of by the Company and any agreement must be reached directly with the Speakers. If your Speakers/Chairpersons are also part of the Congress Faculty, they can be offered accommodation at the Congress Headquarters Hotels; the ERA-EDTA Industry Relations Team on behalf of ERA-Eurocongress Ltd will send you quotation for accommodation costs, and the amount will then be invoiced after the congress. Catering service are not included in the fees.
The Industry Symposia Booklet will be printed by the ERA-EDTA Industry Relations Team and included in the congress bags. The Final Programme will be available online, whereas onsite the printed version will only be available upon request.
Proposals - First submission
The proposals – first submission / see “Form C” – are to be sent to the ERA-EDTA Industry Relations Team by November 15, 2019.
The first submission should include the main topic(s) of the symposium, the preferred dates and symposium type together with the expected numbers of participants.
Proposals - Second Application
For the companies that have sent the Form C by November 15, 2019, specific credentials will be emailed to access the online application where they will be able to upload the programme draft – including a short abstract. The proposed Chairpersons-Speakers should also be included.
The deadline is December 16, 2019.
The Scientific Committee (SC) will decide the dates, the symposium type (morning or lunch) and the rooms of the symposia according to the submitted files (detailed programme, rationale, abstract and speakers’ CV), trying to comply with the preferences marked in the application form and to avoid overlaps or interferences with the congress scientific programme. The SC will carefully check the contents of the proposed symposia, thoroughly evaluate the programme draft, ask the company to provide further details and provide explanations when necessary. The SC can also request changes to be made, as well as make them a mandatory condition for acceptance. Please note that at least 25% of the speakers should be women; it is highly advisable to include young speakers in the programme, furthermore, regarding nephrological topics, it is recommended to invite speakers who are ERA-EDTA members (category A & B).
The SC might reject submissions that do not comply with the above mentioned principles. The selection will be made on the basis of the scientific relevance perceived by evaluating the second application.
Preliminary acceptance and day/room allocation
Once the draft preliminary programme has been evaluated by the SC, a confirmation letter will be sent by the ERA-EDTA Industry Relations Team with confirmation of the exact day and the allocated room.
Final programme of the Industry Symposia
The final programme should be uploaded by March 15, 2020, using the same online procedure as the second submission; the final titles, speakers and chairs need to be provided, using the online application.
The Industry Symposia will be included in a specially dedicated section of both the Final Programme and the website https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/
The Industry Symposia Booklet will be printed by the ERA-EDTA Industry Relations Team with the Congress layout and will include the artwork provided by the company by April 30, 2020 as a high resolution file (as in previous years at least 10 days before the deadline, a low-resolutionartwork should be e-mailed for graphic/content check).
The Industry Symposia Booklet will be included in the congress bags and in the relevant section at https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/
Two digital posters and a literature rack will be provided for each company that is organizing an industry symposium.
The ERA-EDTA Industry Relations Team will be in charge of displaying them in two different visible places in the congress centre. You will receive a detailed floor plan closer to the congress dates.
Companies are entitled to place their posters and fliers on display only on the day the symposium is held.
Companies are allowed to place posters, self standing banners or sign boards just outside the hall not earlier than an hour before the start of the symposium; all of them must then be immediately removed after the end of the symposium. Hand-outs of any kind, or signposting within the congress centre, are strictly forbidden.
It is not permitted to display or distribute any promotional material within the congress centre, at the entrance or in within 500 metres of the congress centre, with the exception of the authorized spaces. Failure to comply with these rules will result in the loss of points in the ranking list (-20).
The ERA-EDTA Industry Relations Team is aware that companies involved in the organisation of an Industry Symposium are unlikely to receive confirmations from the Speakers/Chairpersons in the early stages. For this reason the ERA-EDTA Industry Relations Team will accept the fact that Speakers/Chairpersons in the preliminary draft may differ from those in the final programme. All information contained in the programme drafts will be handled as strictly confidential.
Although the ERA-EDTA Industry Relations Team understands that some speakers may have committed to participating in an Industry Symposium, please be aware that the policy does not permit a speaker to repeat lectures given during Industry Symposium. Furthermore there is a strict limitation of a maximum of one/1 talk and one/1 chair per person.
If the ERA-EDTA Industry Relations Team finds out that a Speaker/Chairperson has an overlap of two parallel symposia, it will promptly inform both companies in order to resolve the matter.
It is not allowed to display or distribute any promotional material within the congress centre, at the entrance or within of 500 metres of the congress centre. Failure to comply with these rules will result in the loss of points in the ranking list (-20).